2012 Point in Time Survey Drafting

To better serve our homeless population, Texas Homeless Network would like your feedback and recommendations for the 2012 PIT Survey. Please take a moment and review last year's survey by following the link below. Any and all recommendations are welcome! 

Ideally, the length of the survey would remain the same, and if at all possible, shortened. If you can think of ways to shorten the survey we would appreciate your input in that area, as well. Also the questions that are highlighted are HUD required and cannot be changed.

Click Here to take the survey

Thank you!

Deadline for Submitting 2011 HIC and PIT Data

1. Submitting 2011 Data to HUD

All 2011 Housing Inventory Counts (HIC) and 2011 Point-in-Time (PIT) data must be submitted via HUD’s Homelessness Data Exchange (HDX) web portal by Tuesday, May 31, 2011. The HDX is located here: www.hudhdx.info.  The HDX will be accessible during different time periods for the submission of these data:

1. Housing Inventory Count Data: Communities will have from April 1, 2011 to May 31, 2011

1. Point-in-Time Count Data: Communities will have from May 1, 2011 to May 31, 2011

2. Continuum of Care HDX Registration Process

The primary contact within each Continuum of Care (CoC) is responsible for registering and assigning read, write, and submit authority to persons within their community who will enter and submit the 2011 HIC and PIT data.  Communities can keep their current read, write, and submit authorities unchanged, or may update their access privileges by registering new users or deleting unauthorized users.

To register new users, follow these steps:

1. : 

1. Registering Users for HDX: 

3. Guidance and Questions

To view and download HDX resources and the 2011 HIC Instruction and Guidance Document, click the “HDX Resources” link on the HDX homepage (www.hudhdx.info ).

CoCs may access and download the 2011 HIC Instruction Guide at either:

• ·         The HUDHRE at:

http://www.hudhre.info/documents/HDX_HICInstructionGuide.pdf

• ·         HDX Home Page at: 

http://www.hmis.info/ClassicAsp/documents/HDX%20HIC%20Instruction%20Guide.pdf

Let’s Make Everyone Count! UPDATE

National Shelter and Street Point-in-Time Count &  

Housing Inventory Count

In October 2010, HUD advised communities to collect information on chronically homeless individuals and families during the January 2011 point-in-time (PIT) count.

 A Chronically Homeless Person or Family is an unaccompanied homeless individual with a disabling condition or a family with at least one adult member who has a disabling condition who has either been continuously homeless for a year or more OR has had at least four (4) episodes of homelessness in the past three (3) years.  The term homeless in this case means a person sleeping in a place not meant for human habitation (e.g., living on the streets), in an emergency homeless shelter, or in a Safe Haven as defined by HUD.

 Clarification on subpopulation data collection and reporting requirements for chronically homeless families:

 CoCs should collect and report the total number of persons in chronically homeless families on the night of the count.  The total number of persons in chronically homeless families includes both the adult members who are chronically homeless and family members who are with them, either sheltered or unsheltered.

 CoCs should collect:

 1.    The total number of persons in chronically homeless families living in emergency shelter; and

 2.    The total number of persons in chronically homeless families living in a place not meant for human habitation (e.g., living on the street).

 CoCs will report this data on the Homeless Subpopulations page of the Homelessness Data Exchange (HDX).

 Reminder:

 CoCs are required to complete a PIT count of homeless people for a single night during the last 10 days in January.  Any CoC planning  to conduct the PIT count outside the last 10 days of January 2011, must submit a waiver request to HUD.  Waiver requests should be submitted via email to Michael Roanhouse, Office of Special Needs Assistance Programs (SNAPS) at michael.roanhouse@hud.gov and must include the proposed date of the count and the rationale for selecting a date outside the last 10 days of January.

 Resources:  Please visit the Homelessness Resource Exchange (www.hudhre.info) and the links below for additional information.

• 2011 Point-in-Time Count: Guidance and Reminders for Data Collection and Reporting.   

• October 22, 2010 listserv message on counting chronically homeless families in the 2011 PIT count.

• Guidance for Counting Veterans

• Guidance for Counting Unaccompanied Homeless Children.

• Submit questions to the Virtual Help Desk on the HRE.

Housing Inventory Count:

There is an error on page 2 of the Instructions for Completing 2011 Housing Inventory Chart which states:

“If some or all beds and units are not designated exclusively for a particular type of household, then record the household type most frequently served by the associated beds and units.” 

The correct instructions are:

Where beds are not designated exclusively for a particular type of household, then record the household type according to how the bed(s) were used on the night of the annual Housing Inventory Count.  If the facility is not at full capacity on the night of the count extrapolate the distribution based on the pro rata distribution of those who are served on the night of the count.