- Manage various community service and homeless assistance programs;
- Adopt Electronic Client Records to ensure quality services and care;
- Measure and evaluate outcomes for clients, staff and programs;
- Develop best practices across entire organizations;
- Ensure compliance with federal and state grant programs;
- Increase awareness and strengthen advocacy through quantitative data; and,
- Build partnerships with other providers in order to better assist Texans in need.
The HMIS Data Center is dedicated to monitor and maintain the HMIS project and provide technical assistance. Our team provides implementation support and TA at over 100 sites across the state.
Our team is guided by the following objectives:
- To provide the highest quality support to our Continuum of Care partners;
- To help communities develop information partnerships across the state;
- To increase program performance through data collection and analysis; and,
- To meaningfully contribute to the Federal Strategic Plan to Prevent and End Homelessness.
HMIS Data Center Team
- Antonio Kufoy, Database Coordinator
- Lindsay LaGrange, Training Coordinator
- Victoria Lopez, Data and Policy Analyst
- Marissa Ortega, Coordinated Entry Data Specialist
- Kristin Zakoor, Assistant Director of Data
- Our software vendor is ClientTrack™ by Eccovia Solutions, located in Salt Lake City, Utah. CT software is compliant with the latest HMIS Data Standards as well as HIPAA privacy standards. For more information about them, please visit their website (https://eccoviasolutions.com/).
- Do I need to have HMIS installed on my computer?
All you need is an internet connection. The faster the connection, the faster the HMIS will run; therefore, a broadband internet connection, such as cable modem, DSL, or ISDN is highly recommended.
- Can I keep using my existing database?
Yes, but duplicate data entry is strongly discouraged. Some agencies maintain separate databases depending on program funding and periodically merge data.
- Continuum of Care grant (CoC)
- Emergency Solutions Grant (ESG)
- Runaway Homeless Youth (RHY)
- Projects for Assistance in Transition from Homelessness (PATH)
- Supportive Services for Veteran Families (SSVF)
- Shelter Plus Care (S + C)
- Homeless Opportunities for Persons with AIDS (HOPWA)
As of 2017 the cost for HMIS user licenses is $350 individually and less if purchased in packages of five (5) user licenses.
HUD CoC program grantees are required to purchase two (2) user licenses at the minimum [for the purposes of maintaining data accuracy and quality].
Each user license subscription is one year in length.
- $350 per user license or;
- $1,400 for 5 user license package
- $100 for read-only access
- HUD CoC program grantees are required to purchase at minimum (2) user licenses ($700)
HMIS license fees are prorated based on when an agency begins using HMIS. For example, if an agency begins using the system in July, the HMIS invoice is pro-rated for six (6) months for a total of $175 per user; then, in January, this agency will receive an invoice for the year for a total of $350 per user or $1,400 for package of 5.
HMIS can result in cost-neutral or cost savings by reducing the amount of administrative time spent on programs. The HMIS Project makes every effort to ensure that HMIS is not a cost burden. Texas Balance of State as a non-profit organization understands funding constraints.
Your local Continuum of Care (CoC) is the ultimate authority on HMIS. With the exception of victim service providers, most homeless service programs can participate in the local HMIS. Some CoCs may also permit contributory organizations to participate such as community development offices, advocacy groups, clinics and community courts.
If your program is located in the Texas Balance of State CoC, your program may be eligible to participate in the Texas HMIS project. If your program is located in a different CoC jurisdiction, please contact your HMIS lead agency for more information.