What is HMIS?
- Manage various community service and homeless assistance programs;
- Adopt Electronic Client Records to ensure quality services and care;
- Measure and evaluate outcomes for clients, staff and programs;
- Develop best practices across entire organizations;
- Ensure compliance with federal and state grant programs;
- Increase awareness and strengthen advocacy through quantitative data; and,
- Build partnerships with other providers in order to better assist Texans in need.
What is the most common concern with HMIS?
Does HMIS adhere to client Privacy and Confidentiality Policies?
What is the THN HMIS Data Center?
The HMIS Data Center is dedicated to monitor and maintain the HMIS project and provide technical assistance. Our team provides implementation support and TA at over 100 sites across the state.
Our team is guided by the following objectives:
- To provide the highest quality support to our Continuum of Care partners;
- To help communities develop information partnerships across the state;
- To increase program performance through data collection and analysis; and,
- To meaningfully contribute to the Federal Strategic Plan to Prevent and End Homelessness.
HMIS Data Center Team
- Paula Dewey, Database Coordinator
- Gabrielle Llamas, Training Coordinator
- Dominique Sam, HMIS Support Specialist
- Cosme Dominguez, Data and Policy Analyst
- Lindsay LaGrange, Director of Data
About our HMIS Vendor
- Our software vendor is ClientTrack™ by Eccovia Solutions, located in Salt Lake City, Utah. CT software is compliant with the latest HMIS Data Standards as well as HIPAA privacy standards. For more information about them, please visit their website (https://eccoviasolutions.com/).
- Do I need to have HMIS installed on my computer?
All you need is an internet connection. The faster the connection, the faster the HMIS will run; therefore, a broadband internet connection, such as cable modem, DSL, or ISDN is highly recommended.
- Can I keep using my existing database?
Yes, but duplicate data entry is strongly discouraged. Some agencies maintain separate databases depending on program funding and periodically merge data.
Who can apply to be part of HMIS?
- Continuum of Care grant (CoC)
- Emergency Solutions Grant (ESG)
- Runaway Homeless Youth (RHY)
- Projects for Assistance in Transition from Homelessness (PATH)
- Supportive Services for Veteran Families (SSVF)
- Shelter Plus Care (S + C)
- Homeless Opportunities for Persons with AIDS (HOPWA)
How much does HMIS cost?
Each annual user license subscription is active for a full calendar year. If user licenses are purchased after the start of the new year, they will be prorated. HMIS license fees are prorated based on when an agency begins using HMIS. For example, if an agency begins using the system in July, the HMIS invoice is prorated for six (6) months for a total of $175 per user.
Please note that HUD CoC program grantees are required to purchase at minimum (2) user licenses for the purposes of maintaining data accuracy and quality.
Annual License Pricing:
- $350 per annual user license or;
- $1,400 for 5 annual user license package
- As of 2021, this price break will only be for annual licenses that are billed at the start of each year. This price break will not be available for any prorated licenses.
- $100 for read-only access
- This access is generally used for agencies that need to monitor other service providers reporting and performance.
HMIS can result in cost-neutral or cost savings by reducing the amount of administrative time spent on programs. The HMIS Project makes every effort to ensure that HMIS is not a cost burden. Texas Balance of State as a non-profit organization understands funding constraints.
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